how to categorize emails in outlook by sender

#How to categorize emails in outlook by sender how to#

If you choose 'Custom,' you can enter any name for the flag you like. You can pick options including today, tomorrow, next week, and no date. In the pop-up menu, choose 'Follow Up,' then choose the flag you want. Right-click the message you want to flag for follow up.Ģ.

#How to categorize emails in outlook by sender how to#

How to use flags, reminders, and categories in Outlook Flagsġ. A category is a way to give your inbox structure - you can categorize emails using any system you devise, making it easy to find and manage emails on a wide range of topics or for different projects.If none of those apply to the email, you’ll see no. And there are symbols shown to indicate when there is an attachment, or when the flag is set, or what if any Outlook category is set. For example, the date of the message is always show there.

A reminder is like a flag, but will actually display a message at a set date and time to remind you to take action. There is other email information also shown in Compact Layout, too it’s shown off to the right.

You can flag messages for follow-up today, tomorrow, or another time in the future, and also mark messages complete when done.

A flag is primarily intended to indicate when you need to follow up on an email.

Reminders, flags, and categories are similar, but they give you somewhat different ways to manage your inbox: Contacts that have Mark Important enabled have emails marked with the CC VIP tag and contacts that. When enabled, ClearContext marks messages as known or important when the sender of the email is found in your Outlook Contacts. Most of these features will not work for IMAP-based email - you'll only be able to set a basic flag. Marking Important emails is an optional ClearContext feature that can be enabled in the ClearContext->Options screen. These features work best when you use either the Microsoft Exchange or POP protocols for email. It's easy for that system to spiral out of control, which is why Outlook gives you organizational tools like reminders, flags, and categories. Managing your Outlook email is challenging because many of us use the inbox as a to-do list, keeping messages unread as a proxy for action items.

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You can create a set of color-coded categories for email and assign them with the right-click menu.

You can get pop-up reminders for action items and flag messages for follow-up.

You can use reminders, flags, and categories in Outlook to help manage your email.